Martha's Vineyard Rentals Process
Welcome to our rental site. Our staff of professional licensed real estate agents is here to make your vacation rental experience as effortless as possible. We pride ourselves on personal service and lasting relationships. For this reason we do not provide on-line booking services. Once we have received your email or telephone request one of our agents will contact you personally, assisting you with all the necessary details to ensure an enjoyable Vineyard vacation.
Lease and Policy
Once you have selected your vacation home and we have confirmed your rental dates with the owner of the property we will forward the lease to you, the following summary of charges will be listed on page one of your lease.
1) Rental Rate
2) Refundable security deposit. *see security deposit policy.
3) Administrative fee – 3% of the total rental rate, never to exceed $100.00.
4) Cleaning fee – customarily included in the rental rate, if additional clean fee is required it will be listed on page one of your lease and as outlined by your agent, some additional variations exist. Please view cleaning rates on each individual listing just below the calendar.
5) Payment schedule – payment due dates are clearly stated on page one of your lease. You rental specialist will outline the details in an email to you prior to your lease.
Please remember, your lease is a legally binding contract. Please read carefully before signing.
If your booking is more than seventy (70) days prior to your arrival date a deposit equal to 50% of the rental rate plus handling fee is required with your signed lease. The second and final payment, which includes security deposit, is due sixty (60) days prior to your arrival date. Due dates will be indicated on page one of your lease.
When booking is under seventy (70) days prior to your arrival, the total amount is due with your signed lease. Payment methods may include wire transfer and faxed lease, or overnight mail and payment by cashiers check. Your agent will assist you with best method.
Payments: we are sorry but we do not accept credit cards. Personal checks are accepted when over 70 days from date of arrival Otherwise, cashier’s check or wire transfer is necessary, all instructions will be included with your lease. Rental specialists are please to assist you with any questions!
Security Deposit Policy
Security deposits are due with the final payment and returned within 45 days from the date of departure and after verification with the owner that there are no additional charges due to damages, excessive cleaning or violations of the lease per the terms of the lease. Should a deduction be necessary, then per the terms of your lease, your refund may take up to 60 days from date of departure. Please carefully read your lease and please observe all terms of your lease to avoid any unpleasant security deposit deductions. The instances of such deductions are very rare and only when legitimate violations of the lease are identified.
Martha’s Vineyard Vacation Rentals retains all security deposits in escrow, other than for a very small percentage of homeowners who require holding the deposit themselves. We will facilitate correspondence due to damages but we are not ultimately responsible for deductions by the property owner.
Cancelation Policy and Refund
If it becomes necessary to cancel your leased period, a notice of cancelation is required via email, fax or mail. Every effort via customary marketing will be made to fill the canceled leased period. Any remaining balance will be due on the date indicated on your lease regardless of cancelation. A refund will be issued if the property is re-rented minus a 15% cancelation fee of the total rental rate, minus the handling fee. If your leased period is re-rented for a lesser amount, the refund will be adjusted accordingly.
Please note: The renter is entering a contractual agreement with a specific property owner. Martha’s Vineyard Rentals acts as a representative and facilitator on behalf of our owners. While we make every effort to represent details accurately, vacation rental rates and availability are subject to change. ALL INFORMATION ON THIS SITE IS DEEMED RELIABLE BUT NOT GUARANTEED